5 great opportunities to capture online hotel bookers

To make the most of your online marketing and distribution strategies, it is important to get a clear understanding of traveller’s shopping habits. Who are your potential customers and how do they like to book their hotels online?

Regular online hotel bookers look for personalisation, seamless mobility and unique travel experiences.

The key is to tap into the 5 stages of the booking cycle:

1 IDEA TIME – DREAMING :        

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Image Source – glutenfreetravelette.com

Travellers who follow travel related social media posts or newsletters start browsing through Facebook, Travel magazines and articles, Hotel & Travel Agency Newsletters among others to choose a destination

So how can a hotel tap into the dreaming stage?

Consider the following actions:

1. A daily update on the hotel’s Face book page is ideal to engage with your social media followers on a regular basis. Topics can include relevant articles related to your hotel or hotel location, photographs of the property, unique story behind the hotel, seasonal offers, photo contests etc. You could also plan ahead with a Face book post template. Click here for tips to create an engaging Face book page posts. “Don’t have a Face book page yet? – read this small guide to get started

2. A fortnightly or monthly newsletter promoting offers and news or any events related to the hotel will ensure that the hotel is fresh in the minds of travellers searching for destination.

3. Hotels should consider promoting their property on niche hotel/travel portals to gain additional visibility. Some worth considering are Responsible Travel, Life is Outside, High on Travel, Glamping Hub


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Image source – travelcanvass.com

The natural next step is to rely on the internet to plan travel. The average traveller visits about 10 different websites of hotels in the chosen destination. Trip Advisor Reviews, Social media presence etc are looked for to get as much information they can. Hotels need to be highly visible on the OTAs with lots of visually appealing content as this is the opportunity to catch the eye of the traveller. 

Consider the following actions to ensure that you are found during the planning stage.

1) Ensure that your hotel is visible on at least these 7 large online travel agencies – Booking.com, Expedia.com, Agoda.com, Makemytrip.com, Cleartrip.com, Travelguru.com, Goibibo.com. Click here to promote your hotel on Expedia

2) OTA’s need to be actively managed. Maintain a relationship with the OTA Market Managers on a regular basis just as you would do with a strong offline travel agency. This will help the hotel to participate in special promotions. The market managers can also guide you on improving your presence and scores – and eventually drive down costs. 

3) Invest in specialised OTA channels to ensure that your hotel is present in the distribution channels most relevant to your market segment. For instance, if you have a wildlife resort, identify a niche list of online agencies that promote adventure & wildlife tourism exclusively. 


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Image source – cntraveler.com

By now the research is just getting over and the decisions have been made on where to go and when. It’s time to book the stay! Now the question is – how easy is it for the traveller to find your website and book it. Will they find you through your hotel website or OTA?

Consider the following actions to make maximum impact:

1) Collect user feedback on the flow of your hotel’s website. And take corrective action where necessary. Loading times are critical as they test a booker’s patience and this is an area where a hotel can lose a lot of customers. 

2) It is the age of instant gratification. Make sure it is easy to book and receive instant confirmations. Provide “Book Now” buttons on every page that link to your hotel online booking system.

3) Hotels should ensure that the availability on OTAs and Booking Engine are updated frequently, so that the online traveller is able to book when they are ready. Rate parity is important. Make sure you have the best rate available on your hotel website at all times. Add some additional incentives like a free airport pick up if they book direct.

4) Ensure that your hotel website has engaging content. The more time a potential booker spends on your website exploring, the more likely they are to get hooked and book. Destination stories and places of importance are critical. 


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Image source – photoexpress.com

The greatest impact to a guests experience happens on property and will influence their decision to return and/or share their experiences.

Consider evaluating the arrival experience for your guests and related processes:

1) Front Desk is the first point of contact with the guest and as such it sets the tone for the hotel. Work with the team on a detailed arrival process – each step is to be identified and then the team can suggest how to make a guest feel great at every step. For example: check how much time it takes currently to complete the check-in process. Can you reduce it by 1 minute or 2? Do you even need a check-in or can the guest go directly to the room and complete the paperwork there?

2) Identify other aspects of the guest experience with other departments eg: At the hotel restaurant and repeat the exercise. Travellers want simple, quick and efficient processes. So time spent on it will make a big difference in matching their online expectations with their “at hotel” experience.  Giving guest choices throughout their stays help build opportunities to emotionally engage with them. 


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Image source – Tripadvisor.com

This is the point at which the traveller who just experienced your hotel can help plant seeds for the next traveller who will go through this 5 step process A well written hotel review on Trip Advisor & OTAs, a great photo of the hotels pool deck, a testimonial from your guest published on hotel website is the key to a successful online revenue enhancement.

Consider enhancing your presence on User Generated Content websites like TripAdvisor with the following actions:

1) Every hotel should encourage guests to write reviews, whether on TripAdvisor, hotel’s own website or on the OTA they booked through: fewer reviews imply a less popular or less interesting hotel. Encourage guests verbally at check out and in communications or thank you e-mails sent to guests. 

2) As each guest checks out, provide him/her with a small card inviting them to share their experiences on Trip Advisor. By offering an incentive (like a discount off of the customer’s next stay), more customers will be willing to take the time to complete a review. An added bonus to offering a discount off of a future booking is that you are converting the customer (who may have originally booked through an OTA) to a direct customer which also increases your profitability.

3) Management must clearly establish the hotels’ response policy. Ideally, hotels should respond to all reviews – positive and negative within 24 hours in a personal and professional manner. This demonstrates a hotel’s commitment to listening to and acting on guest feedback. In responding to guest reviews, always start by thanking the guest for writing a review.